Attendance registers have been a part of the corporate world for ages. Changing times and evolving technology have also brought about a change in the way employees mark their attendance. Moreover, with increase in enormity of businesses, change in work patterns of employees and more, attendance registers are just not competent enough for handling and managing error less attendance data. The advancement in technology has brought on an efficient solution to this growing problem through automated Time-Attendance management system.
Up until now, the HR department, which handles attendance and salary processing of employees, faced many issues related to attendance. Incorrect, erroneous or faulty attendance data in turn affected the salary processing, which then led to dissatisfaction and a hit on employees’ morale. Having an automated system, such as a biometric attendance machine , helps in eliminating such issues efficiently. Furthermore, there are some definite perks for the HR department if having such a system in place.
Let us take a look at some of the key benefits of a Time-Attendance management system.
- No more Manual Errors
With registers in place, month ends always terrorize HR personnel, especially when they have to manually calculate and process salaries of employees. Employee attendance management software can prove to be a great help under such a scenario. The automated attendance system ensures collection of accurate attendance data, which in turn leads to error free salary processing and leave and attendance calculation of employees. Hence, an automated system can surely help in eliminating manual errors.
Furthermore, the old and conventional attendance management systems can lead to manual errors. As a result, the salary of employees will be erroneous, which can have a great impact on employee morale. An automated Time-Attendance system, as discussed above can eliminate the chances of manual error, in turn boosting employee morale since they do not have to worry about receiving erroneous pay.
- No more Time Theft
For employees, ‘buddy punching’ is a far more common practice than we may realize. Employees may also manipulate and enter incorrect timings just to avoid having their pay cut because of late-ins or other such reasons. However, with a biometric machine for attendance in place, issues such as time theft and buddy punching are completely eliminated. Inability to manipulate their attendance details may also enforce discipline on employees, which again is a huge benefit for the organizations. Furthermore, automatic capturing of attendance data makes HR tasks much simpler.
- Enhanced Productivity
The employee attendance management software organizations can track productive hours of their employees quite easily. The software can also help HR personnel utilize their time in a more meaningful way, after better activities that would benefit the organization in return. Furthermore, it can also help organizations in improving their efficiency and labor management.
- Easy Access for Employees
The conventional attendance management methods make it difficult for employees to keep track of their attendance and leave details. A Time-Attendance software will make such information easily available for all employees, right on their desktops and even mobile phones. In turn, it will also make it easier for HR personnel, since employees would not come over asking for these details. Additionally, employees will be able to apply for leaves and tours directly through the software. They will also be able to keep track of whether their leave/tour application has been approved/rejected, how many leaves they have, etc.
- Easier Scheduling and Compliance
Many organizations have employees working in various shifts. Managing multiple shifts and accurate attendance of employees may become quite lumbersome for HR personnel. With an automated Time-Attendance management system in place, assigning shifts and managing attendance of employees working in different shifts becomes very easy. Furthermore, they can also define various attendance and leave policies for employees.
- Report Generation
An additional benefit for HR personnel of having an automated attendance system is report generation. Customized and informative charts and reports can be generated, which will further help them in effective decision making. The reports can be generated in various formats, such as PDF, EXCEL, WORD, RTF, etc.
- Payroll Integration
Payroll makes a major part of HR operations. Smooth and timely payroll is very important in order to maintain employee morale and satisfaction. The employee attendance management software can be integrated with third party payroll software for error free and timely processing of employees’ salary.
To conclude, an automated Time-Attendance system can definitely make HR operations smooth. Furthermore, it can also help organizations of all industries make cost-effective investments and improve their overall productivity. Integration of Time-Attendance systems with existing HR systems and payroll software can further help in streamlining HR functions.