Rapid growth of industrialisation has caused a boost in the number of employees working in an organization. Thus, handling employee queries on leave management and over time becomes a cumbersome task for the HR department. Matrix COSEC ESS is a comprehensive web based employee portal allowing users to monitor and manage all their time-attendance and leave options. ESS enables the employees to obtain the information they need without bothering their supervisors or human resources personnel. Employees can check their entitlements to have access to ever changing work information. Using Employee Self Service, the employees can view a variety of information including attendance summary, punch events, attendance details, leave balance, holiday and work schedules. Additionally, reporting officer can approve or reject leave and tour applications, authorize attendance and plan work schedules of his subordinates.
Employees have a habit of checking their profile details. Matrix COSEC ESS allow the employees to add/edit their personal information such as name, age, birth date, address, contact number, etc. This ultimately helps in maintaining an error free and updated database of all employees.
Many a times, it may so happen that an employee misses out on punching and marking his attendance and sometimes due to change in weather, his/her finger becomes too dry and the device fails to accept the employee’s punch. Also, at times a long queue gathers to punch and it becomes tedious for employees to wait for their turn. By using ESS, attendance gets marked automatically with a Wi-Fi enabled device and thus provides a one-stop solution for the challenges. Additionally, attendance tracking for the field or remote employees presents several challenges to HR person. Field employees can directly login into the ESS portal and mark attendance without going to the office.
At times, it becomes difficult for employees to keep track of their leaves. This leads to confusion in having accurate attendance and leave details. Matrix COSEC ESS provides direct web based access to employees that helps them view their attendance summary, attendance details and leave status for a particular day, current month, previous month or for any pre-defined period. This detailed information is presented with colourful marking for easy interpretation.
Traditional system of filling paper form for leave application and waiting for an approval from the reporting officer leads to frustration. Employees can request for attendance authorization, overtime, compensatory-off and personal/official tour through the ESS portal. This request is reflected on the reporting officer’s ESS dashboard. Hence, with such web based portal tedious and manual paperwork can be eliminated.
To have complete track of cafeteria details, a user can check his/her pre-paid and post-paid cafeteria expenses during the month. User can also check monthly menu and apply for any correction in the consumption. Moreover, authorized employees can pre-register a visitor quickly and easily before the actual visit. By using ESS portal users can register vehicle’s details.