Rapid growth of globalization has led to attraction of a large number of visitors in the organizations on a daily basis. These visitors include suppliers, customers, potential new hires, sales representatives, guests, government officers, employees’ relatives and sometime completely unknown people. One of the critical challenges for any organization is efficient and thorough checking of every visitor entering the premises. For overall safety and enhanced security of an organization, it is essential to maintain records of all incoming and outgoing personals. Companies have various kinds of visitors wherein few might be occasional while few will be regular or frequent visitors. Furthermore, manual entry of visitor data only adds to the challenge, leading to an error prone database. Hence, the manual entry of visitors must be replaced with an automated system. To overcome this challenge, Matrix COSEC Visitor Management is designed to address these concerns in a very professional and systematic method without compromising security, hospitality or productivity. Matrix Visitor Management Module automates the entire process of registering a visitor, printing a pass and capturing detailed information in a few seconds.
To avoid hassle and save time, host must pre-register the visitor. Matrix COSEC Visitor Management System offers a pre-registration page on the employee self-service where the host can enter visitor details, including name, organization, purpose, date, time, etc. This advanced feature helps the host to create pass before the actual visit of the visitor. When a visitor enters the premises, details such as visitor’s ID proof and material details is registered. At the same time, the visitor’s image will be captured by a camera placed at the entry point. Hence, it enables organizations to manage and enrol planned/unplanned visitors.
We need to stop some visitors at reception, whereas some visitors should have access to specific areas, offices and labs in the building. Any lapse can comprise security and safety of physical, intellectual and human assets. Matrix Visitor Management allows enrolling visitor’s fingerprint or RFID Card to permit access to only selected areas where the visitor is scheduled to go. This prevents the threat to valuable assets from theft or damage.
Security is expected to keep a track of all the visitors and equipment they carry, Matrix Visitor Management provides a live dashboard, giving a quick overview of all the visitors in a graphical format. It gives live data of visitors who are inside the premises, status of visitor passes, pre-registered visitors, new visitors, etc. VMM helps in keeping track of visitors throughout the premises while simultaneously saving administrative time through quick check-in process.
Automated data recording of visitor’s data helps admin generate meaningful and informative reports. With Matrix Visitor Management, admin or security can generate various visitor reports such as visitor pass validity and status, visitor punch details, pre-registered visitors, blocked visitors, frequent visitors, expired passes, etc. These reports can be exported in various file formats including PDF, CSV, Excel, Word and RTF.