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Easy to use visitor management software for visitor access management

Visitor Management Solution

Enterprises now-a-days have become more conscious of people mobility management as they are prone to threats and are concerned about the productivity of the employees. In addition, these tech-savvy companies have many visitors in a day. However, because of lack of visitor management solutions, they face challenges in controlling, monitoring, and maintaining their visitor’s flow, access and accurate database. Moreover, the conventional method of registration is dependent on the security guide for access to the restricted areas and pass generation of visitors. This makes the whole procedure fussy and prolonged. This lengthy system harms the hospitality of visitors. Such paper passes, without any access credentials, compromise the general safety.

Matrix COSEC VMS promotes a secure, smart and productive workplace. It is a one-stop solution for all your workplace reception management needs – from managing strangers to expected guests. It streamlines the entire visitor management process, from registration to the live status monitoring of the visitor, along with visit notifications and alerts. Provide a better hospitality experience to visitors with Matrix COSEC VMS.

KEY FEATURES


Multi-dimensional Deployment Feature

Multi-dimensional Deployment

  • COSEC VMS - Mobile Application
  • COSEC VMS - Web Portal
  • COSEC VMS - Desktop Application
Visit Creation Feature

Visit Creation

  • Host and Visitor can Create, Approve, Modify a Visit
  • Better Planning
Role based Login Feature

Role based Login

  • Host Profile
  • Visitor Profile
  • Security/Reception Profile
Visit Approvals Feature

Visit Approvals

  • Timely and Advanced Planning of Single/Team Visits
  • Enhanced Productivity
Visitor Access Control Feature

Visitor Access Control

  • Pre-defined Visitor Access
  • Increased Security
Digital Badge Feature

Digital Badge

  • QR Code for Easy and Secured Check-in
  • Eliminate Long Queues
Repeat Visit Feature

Repeat Visit

  • Schedule One or Recurring Visits
  • Eliminate Re-enrolment + Profile Creation
  • Quick and Easy Check-in
Visit Live Status Monitoring Feature

Visit Live Status Monitoring

  • Security/Host/Visitor can View Monthly, Daily, and Weekly Visit Logs
  • Multiple Tags: Pending, Accepted, Cancelled, Checked-In, Checked-Out, Ongoing, Completed
Drag and Drop to Re-schedule Feature

Drag and Drop to Re-schedule

  • User-Friendly UI
  • Reduced Time to Reschedule + Approve a Visit
Check-in/out Feature

Check-in/out

  • Early Check-in for Timely Arrivals
  • Check-out/ Surrender from COSEC VMS
Self Registration Feature

Self Registration

  • Quick Check-in
  • Enhanced Experience
Material Details Feature

Material Details

  • Details of Carried Items
  • Document Scanning
  • Eliminate Loss/Harm to People or Assets of Organization
Reports Feature

Reports

  • Monitoring and Analysis of Visits
  • Visitor Details, Host-wise Visit, Date-wise Visit Reports can be Exported in PDF, Excel and Txt Format
Auto Push Event Data Feature

Auto Push Event Data

  • Real-time Data Transfer
  • High Accuracy
  • No Manual Download
Encrypted Communication Feature

Encrypted Communication

  • AES 256 bit Standard Encrypted Communication
  • High Security
COSEC VYOM and CENTRA Uplink Feature

COSEC VYOM and CENTRA Uplink

  • Compatible with Matrix Hosted Cloud Platform (COSEC VYOM)
  • Compatible with On-premise Platform (CENTRA)
  • Seamless Integration as per Business Applications

SOLUTIONS


VMS Module Mobile Application

Designed to enable visitors to plan, schedule and execute a meeting on the go. A visitor can simply register themselves, schedule a meeting and accomplish it, without any halt, easily from a mobile application.

Key Features

Host Profile

Host Profile

  • Invite the Visitor
  • Approve/Reject the Visit Request
  • Transfer the Visit to Appropriate Person
  • Add Hosts for Group Meeting or Transferring the Visit
  • Modify Visit
Visitor Profile

Visitor Profile

  • Create the Profile
  • Schedule the Visit
Security/ Reception Profile

Security/ Reception Profile

  • Monitor and Live Status of All the Visits along with Material and Vehicle Details
Visitor Management Software Deployment Visitor Management Solution Module

VMS Module Tablet Mode

COSEC VMS with web-based architecture is specially designed for large scale enterprises, which have ample of invited and walk-in visitors. This web portal offers effortless self-registration from a kiosk. It involves a one-click OTP or an email registration to generate a digital badge for quick check-in, offering a fully automated and secured visitor management solution. This self-regulated Visitor Management Solution streamlines the visitor’s flow and keeps your reception desk/security gate clear and secured.

Deployment Diagram of Tablet Based App

VMS Web Portal Module

COSEC VMS desktop solution is specifically designed for enterprises to offer standalone visitor management solution. It provides a live dashboard, giving a quick overview of all the visitors in a graphical format. It gives live data of visitors who are inside the premises, status of visitor pass, pre-registered visitors, new visitors, etc. VMS helps in keeping track of visitors throughout the premises while simultaneously saving administrative time through quick check-in process.

Deployment Diagram of Desktop Utility

Resources

Product CatalogueProduct Catalogue

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