Easy to use visitor management software for visitor access management

Visitor Management


Visitor Management Module - Overview

Security requirements of modern organizations are challenging and growing increasingly. To manage and track visitors, automated visitor management system is utmost essential. Visitors include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, and sometime completely unknown person. We need to stop some visitors at the reception area, whereas some visitors would be allowed to access specific areas, offices and labs in the building. Furthermore, some visitors are there on a short visit, while others may be there for a longer period, say days or weeks. In addition, the security is expected to keep track of all the visitors and any equipment or material they are carrying. Any lapse can compromise security and safety of the physical, intellectual and human assets of an organization. No wonder managing visitors’ access is challenging for most organizations. A visitor must be pre-registered by the host to save hassle and time during the visit.

Matrix COSEC Visitor Access Management is designed to address these concerns in a professional and systematic method without compromising security, hospitality or productivity. COSEC Visitor Management (VMM) is a part of the comprehensive Matrix COSEC Access Control and Time-Attendance suite and runs independently on the COSEC CENTRA. It offers options to create either an e-pass with access rights or a paper pass for a visitor. Security person can create customized visitor pass with visitor name, photograph, organization name, contact details and escort name. Visitor Management also maintain records of materials that the visitor is carrying along with his ID-proof for security purpose. Moreover, it allows enrolling visitor’s fingerprint or RFID Card to provide the visitor with access to selected areas, where he/she is scheduled to go. This prevents protection of valuable assets from snooping.

PROCESS


VMM

Key Features


Visitor Pre-registration Using Web Portal

Visitor Pre-registration Using Web Portal

  • Pre-register the Visitor with Details Like Name, Time and Purpose
  • Automates Visitor Entry System
Notifications

Notifications

  • Send SMS to Visitor when Host Pre-registers him/her
  • Send Notification to Host when a Visitor Check-in to the Premises
Visitor Information

Visitor Information

  • Record a Visitor’s Personal, Official and Visit Information
  • Capture Photo and Signature of Visitor
Visitor Dashboard

Visitor Dashboard

  • Live Dashboard gives a Quick Overview of All Visitors in a Graphical Format
  • Information like Status of Visitor Passes, Pre-registered Visitors, New Visitors
Frequent Visitors

Frequent Visitors

  • Keeps record of all the visitors and allows to pull up information from past records
  • Eliminate the need for data re-entry to prepare visitor pass quickly
Desktop based VMS Application

Desktop based VMS Application

  • User Friendly Software for Visitor Management with Live Dashboard
  • For Security Staff to Manage Visitors from the Dashboard
Visitor Pass Creation

Visitor Pass Creation

  • Creation of E-pass or Paper Pass with Access Rights for a Visitor
  • Customized Pass with Details like Visitor Name, Photograph and Organization Name
Visitor Escort

Visitor Escort

  • Displays an Option to Select an Escort for every Visitor
  • Visitor Needs to Show Credential in a Specified Time Period to Gain Entry
Visitor Access

Visitor Access

  • Selective areas accessible for Visitors
  • Protection of Valuable Assets from Snooping
Surrender Pass

Surrender Pass

  • Visitor Surrenders Pass after Visit
  • List of Expired Passes and not Surrendered gets Displayed
Blocked Visitors

Blocked Visitors

  • Add Specific Visitors to “Blocked Visitors’ List”
  • Prevents Unwanted People from Entering the Premises in Future
Visitor Reports

Visitor Reports

  • Reports in Various File Formats like PDF, CSV, Excel, Word, RTF
  • Reports like Visitor Pass Validity Status and Visitor Punch Details

Resources

Product CatalogueProduct Catalogue