OVERVIEW

Security requirements of modern organizations are challenging and growing increasingly. To manage and track visitors is a key task. Visitors include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, and sometime completely unknown person. We need to stop some visitors at the reception area, whereas some visitors would be allowed to access specific areas, offices and labs in the building. Furthermore, some visitors are there on a short visit, while others may be there for a longer period, say days or weeks. In addition, the security is expected to keep track of all the visitors and any equipment or material they are carrying. Any lapse can compromise security and safety of the physical, intellectual and human assets of an organization. No wonder managing visitors’ access is challenging for most organizations.

Matrix COSEC Visitor Management is designed to address these concerns in a professional and systematic method without compromising security, hospitality or productivity. COSEC Visitor Management (VMM) is a part of the comprehensive Matrix COSEC Access Control and Time-Attendance suite and runs independently on the COSEC CENTRA.

PROCESS

Key Features

Visitor Pre-registration Using Web Portal

Pre-register the Visitor with Details Like Name, Time and Purpose
Saves Time and Creates a Professional Image

Notifications

Send SMS to Visitor when Host Pre-registers him/her
Send Notification to Host when a Visitor Check-in to the Premises

Visitor Information

Record a Visitor’s Personal, Official and Visit Information
Capture Photo and Signature

Visitor Dashboard

Live Dashboard gives a Quick Overview of All Visitors in a Graphical Format
Information like Status of Visitor Passes, Pre-registered Visitors, New Visitors

Frequent Visitors

Keeps record of all the visitors and allows to pull up information from past records
Eliminate the need for data re-entry to prepare visitor pass quickly

Desktop based VMS Application

User Friendly Visitor Management Software
For Security Staff to Manage Visitors

Visitor Pass Creation

E-pass or Paper Pass
Customized Pass with Details like Visitor Name, Photograph and Organization Name

Visitor Escort

Option to Select an Escort for every Visitor
Visitor Needs to Show Credential in a Specified Time

Visitor Access

Selective areas accessible for Visitors
Protection of Valuable Assets

Surrender Pass

Visitor Surrenders Pass after Visit
List of Expired Passes and not Surrendered gets Displayed

Blocked Visitors

Add Specific Visitors to “Blocked Visitors’ List”
Prevents Unwanted People from Entering the Premises in Future

Visitor Reports

Reports in Various File Formats like PDF, CSV, Excel, Word, RTF
Reports like Visitor Pass Validity Status and Visitor Punch Details

Resources

Visitor Management

OVERVIEW

PROCESS

Key Features