Visitor Management

Visitor Management


OVERVIEW

Security requirements of modern organizations are challenging and growing increasingly. To manage and track visitors is a key task. Visitors include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, and sometime completely unknown person. We need to stop some visitors at the reception area, whereas some visitors would be allowed to access specific areas, offices and labs in the building. Furthermore, some visitors are there on a short visit, while others may be there for a longer period, say days or weeks. In addition, the security is expected to keep track of all the visitors and any equipment or material they are carrying. Any lapse can compromise security and safety of the physical, intellectual and human assets of an organization. No wonder managing visitors’ access is challenging for most organizations.

Matrix COSEC Visitor Management is designed to address these concerns in a professional and systematic method without compromising security, hospitality or productivity. COSEC Visitor Management (VMM) is a part of the comprehensive Matrix COSEC Access Control and Time-Attendance suite and runs independently on the COSEC CENTRA.

PROCESS


VMM

Key Features


Visitor Pre-registration Using Web Portal

Visitor Pre-registration Using Web Portal

  • Pre-register the Visitor with Details Like Name, Time and Purpose
  • Saves Time and Creates a Professional Image
Notifications

Notifications

  • Send SMS to Visitor when Host Pre-registers him/her
  • Send Notification to Host when a Visitor Check-in to the Premises
Visitor Information

Visitor Information

  • Record a Visitor’s Personal, Official and Visit Information
  • Capture Photo and Signature
Visitor Dashboard

Visitor Dashboard

  • Live Dashboard gives a Quick Overview of All Visitors in a Graphical Format
  • Information like Status of Visitor Passes, Pre-registered Visitors, New Visitors
Frequent Visitors

Frequent Visitors

  • Keeps record of all the visitors and allows to pull up information from past records
  • Eliminate the need for data re-entry to prepare visitor pass quickly
Desktop based VMS Application

Desktop based VMS Application

  • User Friendly Visitor Management Software
  • For Security Staff to Manage Visitors
Visitor Pass Creation

Visitor Pass Creation

  • E-pass or Paper Pass
  • Customized Pass with Details like Visitor Name, Photograph and Organization Name
Visitor Escort

Visitor Escort

  • Option to Select an Escort for every Visitor
  • Visitor Needs to Show Credential in a Specified Time
Visitor Access

Visitor Access

  • Selective areas accessible for Visitors
  • Protection of Valuable Assets
Surrender Pass

Surrender Pass

  • Visitor Surrenders Pass after Visit
  • List of Expired Passes and not Surrendered gets Displayed
Blocked Visitors

Blocked Visitors

  • Add Specific Visitors to “Blocked Visitors’ List”
  • Prevents Unwanted People from Entering the Premises in Future
Visitor Reports

Visitor Reports

  • Reports in Various File Formats like PDF, CSV, Excel, Word, RTF
  • Reports like Visitor Pass Validity Status and Visitor Punch Details

Resources

Product CatalogueProduct Catalogue

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